TERMS & CONDITIONS

Ownership of Copyright/Copyright Licence

1.     The copyright in the Work, including all preparatory designs for the Work which includes but is not limited to sketches, graphic works, project development and production drawings, models, characters, prototypes and other matters (“Artwork”), commissioned by the Commissioner shall be retained by the Illustrator.

2.     The Commissioner is deemed to have accepted these terms and conditions if it does not object within one calendar week of approving the proposal received.

3.     For the avoidance of doubt, the Illustrator shall have the right to use the Work and Artwork for the purpose of self-promotion, unless both parties agree otherwise in writing.

4.     The licence hereby granted is conditional upon the Illustrator having received payment in full of all monies due.

5.     The licence hereby granted is personal to the Commissioner or the Client (where the Commissioner is acting as an intermediary) and the rights may not be assigned or sub-licensed to any third parties without the Illustrator's prior written consent.

Payment

6.       Unless stated otherwise in this Agreement, the Fee is payable in Pound Sterling, inclusive of all of Illustrator’s expenses and preparation time.

7.     The Commissioner shall pay all invoices within 14 days of the date of the invoice. The Illustrator reserves the right to charge interest at the annual rate of [8%] above the Bank of Englan base rate for the time being, to accrue daily from the due date until payment is received.

Cancellation

8.   If a commission is cancelled by the Commissioner, the Commissioner shall pay a cancellation fee as follows:

a.  50% of the agreed fee if the commission is cancelled before Stage 1;

b. 50% of the agreed fee if the commission is cancelled at Stage 2;

c.  100% of the agreed fee if the commission is cancelled at Stage 3;

d. In the event of cancellation, ownership of all rights granted under this Agreement shall revert to the Illustrator unless the Artwork is based on the Commissioner's visuals or otherwise agreed.

Delivery

9.   The Illustrator shall use reasonable endeavours to deliver the relevant Artwork as digital files in accordance with the specifications to the Commissioner by the agreed date and shall notify the Commissioner of any anticipated delay in which case the Commissioner may (unless the delay is the fault of the Commissioner) ask the Illustrator to deliver the relevant Artwork as agreed in the Schedule or on a mutually agreed date – whatever is the later date. The Commissioner may cancel the commission without payment in the event of the Illustrator failing to meet the thereby agreed date.

10.   THE ILLUSTRATOR SHALL NOT BE LIABLE FOR ANY CONSEQUENTIAL LOSS OR DAMAGES ARISING FROM LATE DELIVERY OF THE DELIVERABLES.

11.   The Commissioner shall make an immediate objection upon delivery if the Artwork is not in accordance with the brief. If such objection is not received by the Illustrator within 21 days of delivery of Artwork it shall be conclusively presumed that the Artwork is acceptable.

Approval/Rejection

12.    Should the Artwork fail to satisfy, the Commissioner may reject the Artwork upon payment of a rejection fee as follows:

a.     50% of the agreed fee if the Artwork is rejected at stage 1.

b.     50% of the agreed fee if the Artwork is rejected at stage 2.

c.     60% of the agreed fee if the commission is rejected at stage 3.

In the event of rejection, all rights licensed or otherwise granted to the Commissioner under this Agreement shall revert to the Illustrator except to the extent that the Artwork is based on the Commissioner's visuals or as otherwise agreed.

Changes

13.   If the Commissioner changes the brief and requires subsequent changes, additions or variations, the Illustrator may require additional payment. The Illustrator may refuse to carry out changes, additions or variations which substantially change the nature of the commission.

Guarantees

14.   Except where Artwork is based on reference material or visuals supplied by the Commissioner or where otherwise agreed, the Illustrator guarantees that the Artwork is original and does not infringe any existing copyright.

15.   The Commissioner guarantees that any necessary permissions have been obtained for the use of reference material or visuals supplied by the Commissioner or the Client and undertakes to keep the Illustrator fully and effectively indemnified against any and all claims and expenses including reasonable legal fees arising from the Illustrator's use of any materials provided by the Commissioner or the Client.

Source files

16.   Deliverables do not include original source files but only files in the format as specified in the Work definition. It shall be at the Illustrator’s discretion to make original source files available to the Commissioner on request for a mutually agreed fee. Usage of source files shall be governed by the same terms that govern usage of the Work by the Commissioner under this agreement.

Original Artwork

17.   The original Artwork shall not be intentionally destroyed, altered, retouched, modified or changed in any way whatsoever without the written consent of the illustrator.

18.   Where hard copy original Artworks are supplied the Commissioner shall return all Artwork to the illustrator not later than 3 months after delivery in un-damaged, un-altered and un-retouched condition.  The Commissioner may make and retain copies to enable it to exploit the rights granted with the Artwork.

19.   If the original Artwork is lost or damaged at any time whilst in the Commissioner’s custody the Commissioner shall pay compensation to the Illustrator for the loss/damage of the Artwork at a rate to be agreed in good faith between the parties.

Credits/Moral Rights

20.   The Commissioner shall ensure the Illustrator is credited in any editorial use of the Work.

Samples

21.   Unless otherwise agreed, the Illustrator shall be entitled to receive not less than four printed copies of the Work if applicable.

Notices

22.   All notices shall be sent to the Illustrator and to the Commissioner at the email address stated in the initial proposal. Each party shall give written notification of any change of address or email address to the other party prior to the date of such change.

Dispute Resolution

23.   In the event of any dispute between the parties, both parties will seek in good faith to resolve the dispute amicably by negotiation. 

24.   Either party may give the other a written notice that it wishes to refer a dispute to formal mediation (“Mediation Notice”).  If within two weeks of service of a Mediation Notice the dispute has not been resolved, the parties shall then try to settle the dispute by mediation in accordance with the Model Mediation Procedure of the Centre for Effective Dispute Resolution.  If that fails, or after either party has made all reasonable efforts to follow that procedure, either party may commence proceedings in a court of competent jurisdiction.  Either party may at any time seek injunctive relief from a court of competent jurisdiction.

Governing Law

25.   These terms and conditions are governed by the law of England and Wales and may not be varied except by agreement in writing. The parties hereto submit to the exclusive jurisdiction of the English Courts.